ADMINISTRATIVE SPECIALIST, NF-03/RFT, SEMPER FIT, CAMP FOSTER

NONAPPROPRIATED FUND POSITION DESCRIPTION JOB TITLE: Administrative Specialist JOB SERIES: 0303 PAY LEVEL: NF-03 INTRODUCTION: This position is located in the Athletics Section, Semper Fit Branch, Marine Corps Community Services (MCCS), Camp S.D. Butler, Okinawa, Japan. The primary purpose of this position is to perform duties in support of the Semper Fit Branch which includes Athletics, Aquatics, Single Marine Program, and Health Promotion sections. This position performs a variety of responsible administrative functions and reports directly to the Chief of Semper Fit and the Athletic Program Manager. DUTIES AND RESPONSIBILITIES: As an office manager and administrative liaison for the Semper Fit Program Office, this position performs a variety of responsible administrative and clerical duties requiring a substantial level of judgment, experience, and attention to detail. Organizes workflow into and out of the Semper Fit Program Office which supports multi-mission fitness centers, an Adult Sports Program, Youth Sports program, Aquatics, Health Promotion and the Single Marine Program. Will be the primary administrative contact for the Athletic program. Establishes status of actions for program administrative operations. Develops internal policies, procedures and work methods affecting administrative management operations. Ensures compliance by managers and supervisors by reviewing and revising studies, reports, correspondence for accuracy and proper format and determines the next action required and its priority. Establishes suspense dates to collect responses and submits information as required by requestor. Collects and compiles administrative reports on a daily, weekly, monthly, quarterly, semi-annual and annual basis; maintain files and directives database. Manages contract labor and service request databases. Gathers, collates and maintains program statistical data for the Athletic program. Maintains official files. Arranges and maintains appointment calendars for the Chief of Semper Fit and Athletic Program Manager. Uses a personal computer and various office technologies to transmit correspondence, create reports, briefs, databases, spreadsheets, graphics, slide shows and presentations; manipulates data to meet presentation and report requirements. Updates website and social media to keep patrons informed of program operations and events. Generates and reviews correspondence in naval correspondence format; enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization and punctuation. Facilitates methods for automating reports and correspondence. Receives phone calls, visitors, complaints from internal and external entities and delivers messages; collects and reviews section timecards for supervisor's signature; schedules and conducts training sessions; monitors and distributes personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, and purchase requests. Maintains stock of office supplies. Makes arrangements for special events. Assists the Athletic Program Manager with facility inspections.